Records of the Office of the Dean of Engineering : An inventory of Record Group 6.3.1
Hong Kong University of Science and Technology
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Collection Summary

Title:

Records of the Office of the Dean of Engineering

Dates: 1990-
Origination: Hong Kong University of Science and Technology. Office of the Dean of Engineering
Abstract: These records consist of correspondence, memoranda, publications, records of administrative meetings, and other materials generated by the administrative activities of the Office of the Dean of Engineering.
Quantity: 7.5 Linear Feet of textual materials
Identifier: rg6.3.1

Administrative History

The HKUST Planning Committee anticipated that each school of the University would be headed by a Dean, and a provision for the appointment of deans was included in the Hong Kong University of Science and Technology Ordinance of 1987 (Laws of Hong Kong, Chapter 1141, Section IV.9.c). The Office of the Dean of Engineering was established in December 1989, with the appointment of the first dean. Those administrators who have headed this office are as follows:

  • Professor H. K. Chang, 1989-1994
  • Professor Joe Mize (acting), 1994-1995
  • Professor Ping Keung Ko, 1995- 2000
  • Professor Kang L Wang, 2000-2002
  • Professor Philip Chan, 2003-2009
  • Professor Prof Khaled Ben Letaief, 2009-2015
  • Professor Tongxi YU (Acting Head), 2015
  • Professor Kwang-Ting(Tim) CHENG, 2015-present

The primary function of the Office is to review and oversee the research and instructional activities undertaken by the individual academic departments within the School of Engineering. The Office also has administrative responsibility for the Hong Kong Industrial Technology Centre, the Centre for Enhanced Learning Technologies, the Applied Media Technology Centre, and for the construction a central environmental, geotechnical and wind engineering research facility, which is scheduled for completion in 1998.

Scope and Contents

These records consist of correspondence, memoranda, publications, records of administrative meetings, and other materials generated by the administrative activities of the Office of the Dean of Engineering. These materials document several aspects of the beginnings of the School of Engineering in the years 1989-2008: the planning of academic programs in the School of Engineering, the recruitment of faculty, and the development of academic administration. They also provide consistent documentation of the School's policies on academic matters, and the processes and rationales that led to the formulation of these policies. To a lesser extent, they document operational matters in which the Dean's Office had a direct role, such as the enforcement of policies pertaining to leaves of absence and thesis requirements. More information about these records can be found in the series descriptions.

Restrictions

Restrictions on Access

Except for pubications and other materials clearly intended for public circulation, these files are closed to public access.

Related Materials

Other materials relating to the administration of the School of Engineering can be found in the records of the Office of the Vice-President of Academic Affairs (Record Group 6.1, Series 1).

Index Terms

Subjects:

  • Curriculum planning
  • Hong Kong University of Science and Technology. Office of the Dean of Engineering

Series 1 - Administrative Files, 1990-

This consists of selected files from the administrative records maintained by the Office of the Dean of Engineering, which have been arranged in accordance with an alpha-numeric filing system developed by that office. (A copy of the filing guide has been retained by the Archives).

These records consist mostly of agendas, minutes, correspondence and other materials generated by internal committees of the School of Engineering and by external advisory committees. They also include files on undergraduate and postgraduate studies and on HKUST's temporary campus. These records document the development of academic programs at the School, providing information on curriculum development, staff recruitment, administrative organization, academic facilities, and related matters. They also chronicle the evolution of school policies on various academic matters, such as admission requirements, student behaviour, examination guidelines and provide information on issues relating to administrative issues such as staff development, staff recruitment, space and budget allocation. In addition, they provide limited documentation on the application of academic regulations for students, such as those relating to leaves of absence and graduation requirements.

The records in this series are closed for twenty-five years from the date of creation, during which time access to them requires permission from the Dean of Engineering.

Series 2 - Publications and Printed Materials, 1991-

Arranged alphabetically by title.

This series consists of annual "status reports" and other printed materials issued by the School of Engineering. It profiles the faculty, research projects, and degree programs at the School, and introduce the School's administration, organization, and facilities. This series also includes a "resume book" for 1995 postgraduate students in the School of Engineering.

Series 3 - Audio-visual Materials , 2006-

Arranged alphabetically by title.

This series consists of audio-visual materials which are mainly recordings of distinquished lectures organised or co-coorganised by the office.

Series 4 - Posters, 1995-

The series consists of posters mainly about distinguished lectures and engineering summer camps.

Last updated on 12 January 2017